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The Observers/Special Observers who are deputed to various Institutions are requested to realize that they have been entrusted with this important duty of representing the SBTET at the examination centers to oversee the conduct of the examinations as per the SBTET rules and regulations without any scope for malpractices or irregularities.
The Observers/Special Observers should strictly adhere to the following instructions and also any other issued from time to time by the SBTET.
Before the Examinations
The observers should
1)go through the instructions issued to the Chief Superintendent in connection with the conduct of Examinations to get himself/herself acquainted with the rules and regulations.
2)reach the institution one day in advance and see that the arrangements of seating etc. are done as per the specified norms.
Downloading & Printing of Question Papers
3)The observer should be present with the CS at the time of downloading and printing of the Question papers (EDEP system) and he/she should see that the question papers are confidentially sent to the examination halls (After down loading, the CS and the Observer shall check the Question Papers pertaining to the Date, Session, Scheme and Branch etc., before they are issued for distribution).
At the Examinations - Distribution of Question Papers & Collection of Answer Scripts
4)Among the Chief Superintendent, Joint Chief Superintendent and Observers / Special Observers, at least one should be present in each examination hall at the time of issue of Question Papers and also at the time of collecting the answer papers at the end of examination.
Timings of the Examinations
The timings of the Examinations are to be strictly followed and if any variations are noticed the observer should bring such incidents to the notice of the Secretary immediately and the same should be recorded in the report.
Allowing the Students to the Washroom
Under any circumstances students should not be allowed for Toilets within one hour after the commencement of the examination and also one hour before the end of the examination. In case of any exigency, a student may be allowed but an attender may be asked to accompany him and watch for any forbidden activity. The PIN of the student and the time he left for and returned from the wash room should be recorded by the Assistant Superintendents. However, the letting-off the students frequently for Toilet is to be discouraged.
The slackness in the Invigilation
In case of any slackness in invigilation by Assistant Superintendents, first bring it to the notice of the CS for rectification and also record the same in the Observers’ report.
Collection of Answer Scripts
5)The Observers/Special Observers should be present at the time of collecting the written answer scripts from the Assistant Superintendents by the Chief Superintendent and the scripts should be sealed in his/her presence. The observer should also affix his signature on the sealed covers.
Online attendance posting
6) The observer should see that the posting of attendance and generation of Packing slip must be online. Post the session wise attendance through a button Session wise-Attendance placed in the Observer’s Login.
Storage of Confidential material
7) The observer should also affix his signature on the paper seal along with the Chief Superintendent on the Almirah where confidential Question Papers/ answer scripts have been kept.
Dispatch of Answer Scripts
8)The observer should see that the answer scripts are dispatched by the Chief Superintendent immediately after the end of each subject examination. Any delay in the dispatch, should be reported immediately stating the reasons for the delay.
Submission of Observer’s Report
9)The Observers/Special Observers’ report should be sent through online only. The URL is(http://apsbtet.net/DOFPPortal). Visit this portal and upload the reports. The userid is OBS followed with three digit college code i.e. OBS028 and the password will be sent to the Principal of the Polytechnic where the observer is discharging the duty by SMS. Change the password immediately. The Hard copy may be retained with the observer. The hard copy need not be sent to the SBTET. Any discrepancy or irregularity noticed should be immediately informed to the Dy. Secretary, Mobile nos. 9133399675 / 9133399670.
Reporting Deviations and Irregularities
10) The Observer /Special Observer should observe whether everything is going on as per the rules of the SBTET, AP, in conduct of the examinations. Any deviation noticed, should be reported to the Secretary, S.B.T.E.T., AP, without any hesitation as the reports will be kept confidential. The Observers may report any type of major irregularity in conduct of examinations on the same day either by Phone OR Telegram OR by a letter depending upon the situation and severity. Otherwise the Observer/Special Observer will be held responsible for what so ever happened during his period.
Creating Skype Account for CS
11) The observer shall inform the CS of the polytechnic to down load the SKYPE, create an account, add the Controller of Examinations as contact and keep ready for conversation as and when the Board requires. The skype ID of the Controller of Examinations is JSSBTETAP
Malpractice Cases
12) The detailed reports of the mal-practice cases are to be sent to this office by the Chief Superintendent. In such cases the answer scripts are to be placed in a separate sealed cover and sent together with all the reports.
TA Bill Claims & Submission
13) The observer should submit the T.A. Bill for the expenditure incurred with all the relevant vouchers and the duty certificate from the place where he performs the duty as Observers/Special Observer, along with the relieving orders duly counter-signed by the CS/Principal, to the Principal (from where he/she is drafted for the observer duty i.e. polytechnic where he/she works). The advance amount has already been sanctioned to meet the expenditure for conducting the examinations and also to meet the T.A and D.A., for the Observers. The T.A. Bill of the Observers for final settlement should be submitted to the Principal (from where he/she is drafted for the observer duty i.e. polytechnic where he/she works).
NOTE:- Any changes / revised instructions if any, will be intimated / communicated to the Principals, and the same may be given wide publicity among the teachers and the students community.

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